Making sure you are prepared and organized well in advanced of relocating to a new business premise, is key to making a smooth transition. Following this simple checklist can help ensure the move will be as efficient and fast as possible, helping you to have a much less stressful moving period.
Approximately 4 to 6 months in advance
This is the time to begin working out your moving budget. If your budget allows, consider taking on a move coordinator, and they will take over the move details for you. A move coordinator can be invaluable and will help reduce stress associated with the move. If a move coordinator cannot be factored into your budget, then now is the time to start seeking out a commercial moving company. Take time to research for a reliable company with a good feedback record. Next, if you own the premises you are leaving, contact an estate agent to arrange the rent or sale of your premises. As for your business contact numbers, fax numbers and internet, begin to set these up in advance for the new site you are relocating to. Work out what your new premise layout will be, and inform your move coordinator or moving company. Sort out any business permits you may require, and work out what business insurance cover you will need, such as professional liability insurance and income protection insurance. Take time to add any of your own itemized lists to this set of tasks.
Approximately 2 to 4 months in advance
Make sure that you have your moving coordinator and / or moving company booked by this stage. Begin arranging for a professional cleaning service company to clean your old (and new premises if required), and set a date for cleaning with them. Order your new business cards and labels, and any other stationary required for your new address. Arrange a connection date for your phone, internet, electricity and other services required. Make a list of any important items required for your new premises and begin to purchase.
Approximately 1 to 2 months in advance
Start de-cluttering your premises. Clearing out your current premises of all unnecessary items will make the move much easier. De-cluttering will also save you valuable time and cost on moving things you really do not require. Make sure to start informing your customers and business contacts of your moving date, and provide them with your new contact information. Take time to get your finances in order and inform your bank of your new address. Update your company website, if you have one.
Approximately 1 month in advance
This last month is the time to check all the final details are in place for the move. This will include confirming dates with the office moving company and cleaning company. Check that your internet and telephone services will be connected in your new locations on time, and that all other services and utilities are scheduled for connection. Purchase packing supplies, if your moving company does not provide them. Conduct an inventory of all your office equipment and furniture.
Approximately 1 week in advance
Back up information on computers. Alert clients about being unavailable during the move period and schedule all meetings until after the move. Give yourself enough of a settling in period. Begin packing items into the packing boxes, making sure to label all the boxes correctly.
If you have followed this guide and given yourself enough preparation time, then moving day should not be too stressful. All that will be left for you to do is arrange for your new office layout according to the layout plan you devised one month earlier.